In the spring of 2020, most businesses sent their employees home, and teams around the world started to experiment with different tools to keep the wheels turning. But as remote work shifted from a Band-Aid to the new norm, collaborative tech went from nice-to-have to must-have, and innovative companies implemented new, smarter ways to work. It’s not just about bringing globally dispersed colleagues into a shared digital space. The right virtual tools give everyone instant access to ideas, projects and each other, making asynchronous and offline work more efficient for everyone.

Project management tools such as Asana should be made public to all remote employees, regardless of which individual projects they’re working on. GitLab is a hyper-successful SaaS company that recently went public on the Nasdaq. Their software is used by over 100,000 companies and they have employees spread across the world in 70+ countries. GitLab is proudly a remote-first company and took full advantage of best practices long before the coronavirus pandemic. GitLab recognized early that when implemented effectively, remote collaboration is the key to innovation in the competitive software development landscape. In a recent blog, we elaborated on the 6 ways you can collaborate remotely. Over the last 24 months, the onset of remote work has changed the way individuals and teams work together.

ProProfs Collaborate helps remote teams collaborate in real-time, even if they are in different parts of the world. The software enables Q&A discussions that facilitate communication. You can create unlimited private and public groups to hold discussions and resolve roadblocks. Equipped with manuals, articles, and onboarding documents, the tool’s knowledge base makes accessing crucial information easy.

Luckily, they don’t have to be in the same place to partner on designs—they just need the right remote design platform. Often, if you want to nail a design for your company, it has to go through multiple employees, multiple iterations, and multiple rounds of feedback. Mind mapping can be an extremely effective brainstorming technique, allowing your team to communicate, refine, and connect their ideas visually—and MindMeister allows your team to do that mind mapping online. Have you ever had a great idea and written it down on a sticky note? Ideaflip takes that concept and brings it to the digital space, creating an easy-to-use virtual board to host your and your team’s ideas. You can create different notebooks for different projects, write and organize relevant project notes, invite your employees to collaborate, and create project to-do lists to keep everyone on track. Slack’s free plan offers a host of features, but if you want to leverage the platform’s full potential, you’ll need to upgrade to one of their paid plans (which start at $6.67 USD per month).

Always Track And Celebrate Project Milestones

So, if you have a large or growing remote team, this platform can be a great option. While Google Meet has a free plan, the free version’s meetings cap out at one hour and a maximum of 100 participants. Popular cloud-based collaboration tools used by remote teams include Dropbox, Asana, Slack, Discord, Basecamp, Pitch, Airtable, and Notion. Cloud-based apps and software allow teams to collaborate instantaneously, regardless of their location.

Make sure these are as clear and as efficient as possible but don’t conflate the two. Don’t fall into the trap of writing as little as possible to try and be as efficient as possible. Icons/design/feather/breakout chart Marketing Advertising, digital marketing remote collaboration and brand management jobs. Here are some tool to know how to collaborate effectively if your team is Remote. Everyone likes to be motivated and feel that your work really matters. You may find a way to let your team knows their work is being noticed.

If the rest of your team is spending all its time figuring out what you’re trying to say, then less time can be spent actually collaborating. Considering the unique nature of remote collaboration, there is nothing more important than ensuring that your team’s communication is both clear and efficient. In that regard, it’s necessary for remote collaborators, who largely rely on text-based messages, to pay attention to the number of messages they send and the tone and manner they are using. Remote collaboration is one thing, buteffectiveremote collaboration is another concept altogether.

Identify Technical Challenges For Your Team

See more of her work and learn more about her services at COVID-19 forced many companies to go fully remote back in 2020—and a lot of those companies were a) not expecting to shift to remote operations, and b) weren’t prepared for the shift. Here, team members are encouraged to share accomplishments and significant milestones while the rest of the crew gets to toast them. Employees can take a selfie toast or reply with a toast-worthy gif. This can be as simple as praising and tagging a team member in your general Slack channel.

If you or your team are less savvy with professional design tools, you might have heard of Canva. Canva is a complete web-based graphic design platform that’s easy to use and comes with thousands of templates and ready-made designs for your business. Everything from invoices, documents, videos, logos, posters, social media, ads, and presentations. Individuals can host secure video meetings for free with Zoom up to 100 participants. Basecamp bucks the trend of per user pricing and offers a flat $99 USD per month ‘Business’ plan. This is great for large teams, especially considering Basecamp essentially replaces several other apps. They also offer a free plan for personal projects and a 30-day free trial for their ‘Business’ plan.

Google Meet

The solution lies in building a skill set that reflects the demands of our digitally-driven age. For instance, when communicating digitally, don’t assume that others understand your cues and shorthand. Spend the time to communicate with the intention of being ultra clear. Don’t bombard your team with messages – it’s ineffective, and annoying. Consider creating team acronyms for digital communications like “Four Hour Response ” and “No Need to Respond ” that bring predictability and certainty to virtual conversations. And remember to create space for celebrations and socializing with remote teams, which can strengthen relationships and lay the foundation for future collaboration. Whether working from home or in a co-working space, employees need to connect in real-time.

remote collaboration

Check out our remote jobs or remote company database if you’re interested. If you’ve read this far there’s a good chance that you’re either looking to find a remote job or are already working remotely. Discord is another popular free alternative to Slack and operates in a similar way. Discord “servers” are organized into channels where you can collaborate and share without clogging up a group chat like WhatsApp. A single notification can take you 20+ minutes to resume deep concentration. Unnecessary notifications are not just a time sink as well, distractions split people’s attention, leaving behind attention residue and making it even harder to focus.

The Ultimate Guide To Managing Remote Teams 20 Tips

Filestage, a document-sharing platform, offers unlimited file storage on the platform. It makes seeking feedback and approval for all your files seamless. You can add attachments to comments and track file versions until the final approval. Its review reminders ensure that you never miss a deadline and complete deliverables on time. Troop Messenger is an instant messaging tool with a one-on-one messaging feature that helps exchange information with remote team members.

Connect with AnyDesk to co-workers from all over the world and work together on documents while communicating via the integrated chat. Troubleshoot any technical issues, no matter where you and your colleagues are located. With Remote Desktops it’s possible to connect to devices remotely without being around and to use them as if you were right in front of them. Connect easily from anywhere to any device, no matter what operating system is used.


To do so, play an Icebreaker round and you will see the difference. The added bonus of using Team Huddle for team management is that each team member can add an emoji to their check-in, so I know who’s happy or who’s stressed, and help out accordingly. The main chat channel is a congregation point for members from all divisions of your team. A virtual water cooler, if you will, where members can engage in chit-chat or discuss light topics when they’re not working on their next milestone. If you want other team members to speak up or share information during the meeting, make sure to communicate this to them before the meeting begins. This way, they can prepare the exact details you need beforehand, instead of offering up an estimation off-the-cuff. Below, we’ve compiled a list of 6 key strategies that will help you get the most out of your Remote Career in IT.

remote collaboration

Coda is a popular alternative to Notion that blends the flexibility of documents, the power of spreadsheets, and the utility of apps into a single canvas. Much like Notion, Coda is infinitely scalable and customizable with a set of “building blocks” that teams can use to interlink pages and build out anything they need. But it’s not just technology failure that can cause problems for remote collaboration. The COVID pandemic didn’t just usher in remote work quietly, it shoved it down the aisle. Remote work hasn’t just rapidly changed where we work, but the way we work and brought with it a suite of new virtual collaboration tools that many employees are struggling to get used to.

Plus, with its 24/7 customer service, reaching out for technical assistance at any time is made very accessible. It includes a plethora of useful writing tools, ranging from a Paraphraser & Summarizer to a Grammar Checker & Citation Generator. It assists those whose jobs require a lot of writing in becoming more efficient & fluent in expressing their thoughts & ideas. It’s not just about surveys, feedback, & understanding how people work. Quizzes are also available from Zonka Feedback as a form of light-hearted entertainment to keep everyone engaged & upbeat.

  • When working remotely, one of the most crucial factors to success is keeping on track with the working progress, and using Trello is a handy way to do it.
  • You can create a different timer for each project so that you know how much each client owes you and which projects you spent the most time on.
  • One way to nip this problem in the bud is to list out all processes and procedures in clear, concise documentation, and to make it easily available for reference at any point in time.
  • Though many organizations have already made these changes, some traditional ones have been able to get away with operating the old way.
  • SuperTeam automates users’ workflows by quickly & securely connecting their most important productivity tools & the team that uses them via email.

When it comes down to it, Careers possess the capacity to foster new and unique ideas. This doesn’t necessarily only have to occur in collaborative brainstorming sessions, but also when it comes to problem-solving or other creative workarounds. When all is said and done, it is entirely possible that remote collaboration could lead to the idea that catapults the final product to greatness.

Notion can have a bit of a learning curve, but when used effectively it is incredibly powerful and flexible. One of the highest-leverage things you can do to promote more efficient remote collaboration and to increase productivity is to invest in cloud-based collaboration tools that promote asynchronous work. Remote collaboration tools such as Notion, Coda, Basecamp, and Google Docs are fantastic ways for remote teams to work together on these.

remote collaboration

These tools help streamline daily tasks so team members can look at their progress holistically and at an individual level. It’s an excellent tool to communicate with your employees and quickly understand their needs and feelings through different surveys. Time tracking is important for business, and for many remote teams it’s an essential means for keeping team work and workloads visible. Thankfully, by automatically capturing everything you work on for you, Timely can reduce time reporting by 75% and provide remote workers with a detailed, objective view of their day. This enables teams to manage their capacity—planning projects and individual schedules according to the time and resource they actually need.

Categories: Education


Leave a Reply

Avatar placeholder

Your email address will not be published.